Frequently Asked Questions
What is the Auction?
The Auction is the Beverly Cleary School Foundation’s largest fundraiser of the year. It’s a fabulous party for BCS parents and their friends to celebrate the school, eat delicious food, and shop for fantastic goods and services. Parents are what make this auction a success. Parents donate wonderful, creative experiences that make up the bulk of the live auction. Parents set up and decorate. Parents help organize class projects showcasing classroom art that will be auctioned off. And, parents solicit and procure the donated items such as gift certificates for restaurants, hotels, and personal services that make up the backbone of the Auction. Parents come and support the school through their purchases. It’s the party of the year and you don’t want to miss it!
Where is the Auction this year?
We are back at the Artrium at Montgomery Park with its big space, fabulous food and plenty of free parking. Address: 2701 NW Vaughn, Portland, Oregon 97210 Map: Montgomery Park
What’s the goal of the Auction?
The goal of the Auction is twofold. We raise money for the school AND build community. The Beverly Cleary community is strengthened as a whole when working together towards a common goal, building a better school for our kids. Our families play the starring role in making the Auction a success. Parties, meetings, planning… this is the place where you may meet new and life long friends. It’s an opportunity to build relationships. We know…we’ve made some of our closest friends while working on school projects, the auction in particular. AND… it’s a blast! You are guaranteed to have a lovely and memorable time on Auction Night.
How do I purchase Tickets?
Visit the Tickets Page to make your purchase. Once you’ve got your tickets online, you can pre-register, get your bidder number and smile as you bypass the registration lines and head straight to the party on April 1st!
As a BCS employee, may I go?
Of course! BCS teachers and staff are welcome to attend the Auction free of charge. Additional tickets may be purchased at $90 each. Tickets can be found here.
Is seating reserved?
If you purchase a full (12 seats) or half-table (6 seats), you are guaranteed to sit with your friends. Otherwise, table seating is assigned. If you’d like to have a certain BCS staff member(s) at your table, please let us know in advance so we can accommodate more folks at the staff tables.
Is the Auction only for Beverly Cleary Families?
No. We love to show off our school to grandparents, relatives, alumni and friends. This is a great opportunity to share the school with someone who’s considered Beverly Cleary School as an option for their children’s education, including incoming Kindergarten families.
Does the Auction sell out?
There are a limited number of seats available for the Oral Auction which includes Dinner. In the past, we have sold out. It’s highly advisable to purchase tickets early to ensure your spot.
What is the role of the BCS Foundation?
The BCS Foundation is a parent-led, nonprofit fundraising organization that raises money for teachers and educational support staff (PEOPLE) at BCS. The Foundation is the ONLY way we have to provide teachers for our school above and beyond what the district allocates in the spring budget process.
How much does the Auction raise?
The BCS Foundation hopes to raise more than two thirds of its revenue budget through this event by encouraging everyone to pitch in and participate. This means we need to generate profits of $160,000 in just one night!
What’s the Silent Auction?
Local merchants and Beverly Cleary families donate hundreds of items that are packaged for auctioning prior to the Live Auction. Think of it like the “cocktail hour” prior to the main event. An example of Silent Auction offerings: wine, furniture, gift certificates for services, themed baskets full of goodies..
What is the Live Auction?
After the Silent Auction closes, everyone moves into the dining room where dinner is served and the Live Auction commences. The Live Auction items are typically bigger items and projects created by each class. This is a traditional auction, with a professional auctioneer taking bids. If you want to bid on an item in the Live Auction, hold up your bidder paddle so your bidder number is visible and make sure the auctioneer and crew notices you.
What’s the Paddle Raise?
The Paddle Raise occurs during the Live Auction. It’s a direct appeal to the school families to make a cash donation to the BCS Foundation.
What are Sign Up Events?
These are community building events and parties with a limited number of tickets. This year we’ll be offering several Sign Up Events online prior to Auction Night, as well as several at the Auction.
How do I know what items are going to be auctioned?
Prior to Auction Night, we’ll publish the online catalog for viewing for the community. A link will be posted on this Auction website and the school website. All those who have purchased tickets will receive a link via email.
Do I have to spend lots of money to enjoy myself?
No! There will be items, packages, and sign up events to fit every budget. Auction Night is a great big party filled with food, friends, and fun. Use it as an opportunity to shop for gifts for others… or yourself.
What should I wear?
The auction is not a black tie event and there is no required dress code. Some may come in their cocktail dresses, suits, or Portland-casual jeans. So in short, our answer is dress in what your comfortable in. Dress for a party! Dress for a fun night with friends! Just be sure to be there!!
Is this a family event?
The Auction is a grown-up party. No children, please. Make arrangements for a babysitter so you can enjoy an adult night out.
What if I can’t come but would like to bid on an item?
You’re welcome to have a friend bid for you. But, we need to make sure:
- you have your own bidder number
- we know who is authorized to make purchases on your behalf
- your credit card is registered prior to Auction Night.
So, please make arrangements with us in advance. Contact Mack Dolsen at MackDolsen@gmail.com to learn more.
If I Volunteer on Auction Night, can I bid on items?
Yes, we hope you do! When you arrive on the Auction Night, you are encouraged to Check In to get a Bid Number. This gives you freedom to bid and purchase just like our guests.
I have Auction questions, who do I contact?
Our Contact Page will get you to the right person.
What volunteer jobs need to be filled?
We always need LOTS of volunteers for the Auction. Whether it’s doing things in advance or helping set up/take down the day of, we
need you! Contact Sadie Rogers (firstname.lastname@example.org) or Kieren Porter (Kieren@earthlink.net)
to learn how to get involved.
What if I can’t come to the auction, are there other ways I can help?
Sure! We need people to make follow up calls for procurement, pick up items, do data entry… there are literally hundreds of tasks that can only be done if the whole community pulls together. There are jobs to fit every schedule. Contact Sadie Rogers (email@example.com) or Kieren Porter (Kieren@earthlink.net) to learn how to get involved.
I’m new to the school and I’m not sure what to expect.
It’s okay. We’ve all been there. The Auction is simply an awesome party. Come join the fun!